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Administrative Assistant

Administrative Assistant

KellyVo, Puerto Rico, US
Hace más de 30 días
Descripción del trabajo
  • Kelly Services is looking for an Administrative Assistant in Barceloneta, PR at $18.75 per hour. Job Description
  • Perform administrative and clerical functions in support of department goals and personnel needs.
  • Responsibilities
  • Provides administrative and clerical support to department personnel, to include business travel arrangements, meetings presentations and organization charts preparation and expense reports compilation and submission. May provide back-up support to other affiliate department as needed.
  • Coordinates department meetings by scheduling outlook meetings invites, ensuring rooms scheduling and availability and arranging for all meals and breaks, when needed. Proactively identifies and resolves scheduling conflicts.
  • Coordinates and supports business licenses renewals by monitoring renewal dates, fees / check procurement and payment and licenses postings as required.
  • Follows company purchasing and other established procedures to ensure timely order of department office supplies needs and any other business services coordination, as requested.
  • Coordinates and maintains department files, as assigned, in compliance with corporate, legal and local guidelines and regulations.
  • Supports the Product Registration activities and department projects as assigned in support of personnel and department goals.
  • Professionally interacts with internal and external customers.
  • Maintains department files in order to support department Compliance with quality and regulatory systems and procedures requirements. Supports the department compliance with record retention policies.
  • Prepares staff meeting agendas and supports follow-up on action items as needed.
  • Exhibits essentials and manages business with integrity and in accordance with regulations, Code of Business Conduct and corporate policies.
  • Qualifications
  • Bachelor's degree in office system or equivalent. Minimum 5 years experience on administrative role. Experience in quality and / or regulatory organizations preferred.
  • Excellent written and oral communication skills, both in English and Spanish
  • Computer literate ( Intermediate to advance Microsoft Office knowledge-Word, Excel and PowerPoint).
  • Self starter, open to suggestions and innovation for improvement.
  • Team oriented, quick learner and capable to change course quickly as needed.
  • Professional demeanor and ability to maintain confidentiality.
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    Administrative Assistant • Vo, Puerto Rico, US