Event Coordinator - Corporate Events

Job Description

Job Description

Job Title : Event Coordinator – Corporate Events

Reports To : Assigned Event Manager and Director of Events

Location : Puerto Rico (Servicing the Caribbean)

Company : CUBE Events

Job Type : Entry Level, Full Time, On-Site, Exempt

About CUBE Events :

As Puerto Rico’s premier corporate event management agency, CUBE Events provides comprehensive event services, from attendee registration and speaker management to branding and marketing. We pride ourselves on fostering a collaborative environment that supports the growth of emerging event professionals.

Position Objective :

Provide logistical, administrative, and operational support in the planning and execution of corporate events. The Event Coordinator works closely with the Event Manager, handling follow-up tasks, supplier coordination, materials management, and on-site support to ensure that every event element is executed according to company standards.

Essential Duties :

Assist the Event Manager in the planning, execution, and wrap-up of assigned events.

Coordinate logistical aspects prior to the event, such as vendor confirmations, transportation, lodging, and materials management.

Follow up on quotes, purchase orders, payments, and administrative documentation related to the event.

Supervise event setup and breakdown as required, ensuring alignment with the production plan.

Support the creation of participant materials : lists, badges, kits, certificates, among others.

Coordinate support staff and vendors on-site under the supervision of the Event Manager.

Attend to last-minute needs from clients or participants during event execution.

General Duties :

Participate in internal logistics and production meetings.

Prepare post-event reports on incidents, findings, and opportunities for improvement.

Assist with inventory and organization of event materials and warehouse.

Provide general administrative support to the events department.

Candidate Profile :

Highly organized, proactive, and detail-oriented individual.

Ability to multitask in fast-paced environments and under tight deadlines.

Excellent interpersonal skills and willingness to collaborate as part of a team.

Strong adaptability and problem-solving skills in the field.

Academic Requirements & Experience :

Associate or Bachelor's degree in Business Administration, Event Production, Communications, or related fields.

At least 1 year of previous experience in event coordination or logistical support.

Basic knowledge of purchasing processes, inventory management, and quoting.

Basic to intermediate proficiency in office tools (Excel, Word, email).

Basic to intermediate proficiency in graphic design platforms (Canva, Adobe, etc.)

Work Conditions :

Full-time, on-site position.

Availability to work extended hours, weekends, and holidays during events.

Reports to : Event Manager.

Dynamic work environment with exposure to production, logistics, and corporate clients.

Key Competencies :

Organization and time management

Effective communication

Customer service orientation

Problem-solving under pressure

Teamwork and collaboration

Performance Indicators (KPIs) :

Compliance with coordination timelines prior to the event.

Execution of assigned logistical tasks without critical errors.

Level of satisfaction from the Event Manager regarding provided support.

Response time to operational requests.

Effective handling of event inventory and documentation.

Compensation & Benefits :

• Competitive annual salary
• Healthcare : Individual health plan fully paid by CUBE Events or medical reimbursement.

Additional Benefits :

Work Environment & Hours :

Primarily office-based; may require extended hours, nights, holidays, and weekends, based on event demands.

Equal Opportunity Statement :

CUBE Events is an equal employment opportunity employer. All qualified applicants will receive consideration for employment without discrimination based on gender, race / ethnicity, gender identity, sexual orientation, protected veteran status, disability, or any other protected group status.

Join Our Team! If you’re ready to make an impact in the corporate events industry and contribute to unforgettable experiences across the Caribbean, we’d love to meet you. Apply today and take the first step in your journey with CUBE Events!