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Secondary School Administrative Assistant

Secondary School Administrative Assistant

Saint John's SchoolSan Juan, PR
Hace más de 30 días
Descripción del trabajo

Position Summary :

Saint John’s School, a Toddler to 12-grade co-ed secular school is actively seeking a dynamic and seasoned individual to join our team. The role of the Secondary Administrative Assistant plays a crucial role in ensuring the smooth operation of the school office by providing administrative support to the secondary principal, faculty, staff, students, and parents. This role is responsible for providing administrative and clerical support to the secondary division team, ensuring the efficient operation of the secondary office, and facilitating communication between faculty, students, parents and the community. This position requires strong organizational, communication and interpersonal skills.

Qualifications :

  • Bachelor’s degree or equivalent.
  • A minimum of three (3) years of previous experience in an administrative role, preferably within a private or independent school setting.
  • Proficiency in office software, including Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace.
  • Excellent leadership, communication, and interpersonal skills.
  • Exemplary work ethic, a positive demeanor, adaptability, and a willingness to undertake assigned tasks.
  • Strong organizational skills and attention to detail.
  • Ability to multitask and manage time effectively in a fast-paced environment.
  • Discretion and the ability to handle sensitive information with confidentiality.
  • Excellent written and oral skills in both English and Spanish a must.
  • Friendly and professional demeanor with strong interpersonal skills.

Knowledge, Skills, and Abilities :

  • Ability to build connections with children, families and school staff required.
  • Demonstrate ability to work independently and collaboratively within a team.
  • Proficiency in thriving within a dynamic and fast paced setting.
  • Commitment to working in and fostering an inclusive community.
  • Understand and exhibit high standards of professional conduct.
  • Solid and effective interpersonal and communication skills
  • Computer / technological skills.
  • Effective ability to organize, prioritize and manage time adequately.
  • Demonstrated organizational prowess and adept problem-solving abilities.

    • Tasks and Responsibilities :

  • Greet and assist students, parents, faculty and staff in a friendly and professional manner.
  • Answer and direct phone calls, emails and other inquiries to the appropriate parties.
  • Maintain and organize office files, records and documentation, ensuring confidentiality where necessary.
  • Prepare and distribute school communications.
  • Assist the principal and other administrators with scheduling meetings, managing calendars, and coordinating appointments.
  • Prepare and edit correspondence, reports and other documents as needed.
  • Assist in maintaining student records, attendance, and grade reports in compliance with school policies and state regulations.
  • Aid faculty and staff with various administrative tasks, including copying, filing and distributing materials.
  • Be a liaison between the faculty and principal.
  • Manage the substitute teacher process.
  • Handle students' requests such as issuing late passes, coordinating early dismissal and providing general information.
  • Support the coordination of student activities, clubs and extracurricular programs.
  • Any other activity assigned by the secondary principal.

    • How to Apply : -Interested candidate, please send a letter of interest detailing your qualifications, teaching philosophy, three (3) references, and your Curriculum Vitae to [email protected]. Please include in the subject line. “Secondary Administrative Assistant”.