Buyer / Procurement

Job Description

Job DescriptionJob Description – Buyer / Procurement (Project-Based)About the Company

Smart Precise Solutions, Inc. (SPS, Inc.) is an engineering consulting firm dedicated to delivering high-quality, reliable, and efficient professional services to the Pharmaceutical, Biotechnology and Medical Device regulated industries in Puerto Rico. Our team of experts supports clients in project management, engineering, compliance, quality, environmental health & safety, and operations. We are committed to excellence, innovation, and ensuring alignment with technical, operational, and regulatory requirements.

Position Summary

The Buyer / Procurement will be responsible for planning, coordinating, and executing all procurement activities required to support the project. This position manages supplier sourcing, quotation activities, purchasing negotiations, PO issuance, order follow-up, and documentation control for all materials, tools, equipment, and services related to the project. The Buyer / Procurement works closely with Project Management, Engineering, Quality, Document Control, and Accounting to ensure procurement activities are accurate, compliant, timely, and aligned with project budgets and specifications.

This role requires strong organizational skills, attention to detail, a thorough understanding of procurement processes within regulated industries, and the ability to work independently while supporting a multidisciplinary team.

Key ResponsibilitiesSupplier Management & Sourcing

• Identify, evaluate, and maintain a qualified supplier base that meets project requirements and industry standards.

• Request and assess quotations from multiple vendors, ensuring clarity in technical specifications, delivery expectations, and compliance requirements.

• Conduct market research to identify cost-saving opportunities, alternative suppliers, and improved sourcing strategies.

Purchasing Operations

• Prepare, review, and issue Purchase Orders (POs) in accordance with company policies and client/project requirements.

• Verify that all purchasing requests include complete specifications, drawings, quantity needs, quality requirements, and approval signatures.

• Negotiate pricing, payment terms, delivery schedules, and service agreements to secure the most competitive and compliant procurement outcome.

• Track order status from issuance to delivery, ensuring suppliers meet lead times and contractual obligations.

• Manage change orders, PO revisions, and updates as needed.

Documentation, Traceability & Compliance

• Maintain complete and organized purchasing records, including quotes, POs, contracts, delivery receipts, certifications, and correspondence.

• Ensure all procurement documentation follows regulatory expectations typical in pharmaceutical/biotech environments.

• Support audit readiness by ensuring traceability, accuracy, and controlled documentation.

• Verify that all purchased items comply with required specifications, technical drawings, material certifications, and quality standards.

Cross-Functional Collaboration

• Coordinate with Engineering and Project Management on procurement schedules, material availability, and budget tracking.

• Work closely with warehouse/receiving to confirm deliveries, inspect materials, and resolve discrepancies.

• Collaborate with Document Control to ensure proper filing and integration of procurement records into the project Turnover Package (TOP).

• Support Accounting/Finance by verifying invoices, reconciling discrepancies, and ensuring proper documentation for payment releases.

Performance Monitoring

• Maintain supplier performance metrics including delivery accuracy, responsiveness, quality issues, and compliance.

• Identify and support corrective actions related to late deliveries, non-conformances, or invoice inconsistencies.

• Provide frequent procurement updates, cost summaries, and risk alerts to project leadership.

Required Knowledge, Skills & Abilities

• Strong understanding of procurement processes within regulated industries (pharma/biotech/medical device preferred).

• Ability to read and interpret technical specifications, drawings, and equipment descriptions.

• Strong negotiation, communication, and supplier-management skills.

• Excellent organization and documentation accuracy.

• Ability to manage multiple purchasing tasks in a fast-paced project environment.

• Proficiency in Microsoft Office 365, Excel, Outlook, SharePoint, and procurement/ERP systems.

• Strong analytical skills to compare quotes, evaluate cost impacts, and support budget alignment.

• Ability to work with minimal supervision while actively supporting team objectives.

Education

Bachelor’s degree required, Business Administration, Supply Chain Management, Operations, Engineering, or a related field preferred.

Experience

• 1–3 years of experience in purchasing, procurement, supply chain, or related roles.

• Experience supporting engineering or construction projects preferred.

• Experience in pharmaceutical, medical device, biotech, or similarly regulated industries is highly desirable.

Tools, Systems & Requirements

• Office 365 (Word, Excel, Outlook, SharePoint)

• Procurement systems or ERP tools (SAP, Oracle, NetSuite, or similar preferred)

• Ability to maintain organized digital records for audits and project turnover packages

• Familiarity with procurement compliance frameworks in regulated industries

Working Conditions

• Project-based environment with interaction across engineering, operations, and quality teams.

• May require occasional site visits or coordination with warehouse/receiving personnel.

• Must adhere to all client, company, and regulatory safety and documentation policies.