Operations Cooordinator-Puerto Rico

Operations Coordinator

We are looking for a reliable and detail-oriented Operations Coordinator to support day-to-day business operations on a part-time basis. MUST BE A PUERTO RICO resident and living in Puerto Rico. This role requires a high level of ownership, attention to detail, and the ability to execute with minimal supervision. This is a mid-level role with strong growth potential. You will work closely with leadership to support operations, coordination, and execution across multiple areas of the business.

We are a fast-growing marketing and technology firm working with global enterprise clients. Our work spans marketing operations, AI-driven systems, and business growth strategy. We operate in a high-accountability, fast-paced environment where ownership and reliability matter.

Role Overview

We are hiring a Part-Time Operations & Office Coordinator to support day-to-day business operations, vendor coordination, hiring logistics, and internal organization. This is not a passive admin roleyou will be expected to track, follow up, and ensure things get done.

Key Responsibilities

• Operations & Coordination
• Coordinate with vendors (CPA, legal, service providers) and ensure follow-ups are completed
• Track tasks, deadlines, and dependencies across teams
• Maintain structured records and documentation
• Hiring & People Coordination
• Schedule interviews and manage candidate communications
• Track candidate pipeline and status updates
• Ensure timely follow-ups with hiring managers
• Events & Execution
• Coordinate logistics for events (invites, tracking RSVPs, reminders)
• Support promotion via basic outreach (email, WhatsApp, etc.)
• Ensure smooth execution before and after events
• Administrative & Reporting
• Organize files, documents, and internal systems
• Submit a weekly timesheet with task-level breakdown
• Provide status updates on completed vs pending work

What We're Looking For

• Strong attention to detail (nothing slips through)
• Reliable follow-throughyou close loops, not just start tasks
• Clear written communication
• Ability to manage multiple tasks without losing structure
• Comfortable working independently and taking ownership
• Experience with Google Docs / Sheets
• Prior admin, operations, or coordination experience
• Familiarity with tools like ClickUp, Jotform, or similar
• Bachelor's degree preferred (Business, Communications, or related field)
• Relevant experience can substitute for formal education

How to Succeed in This Role

• You proactively follow upno reminders needed
• You bring structure where there is ambiguity
• You communicate clearly and early when something is off track
• You take pride in being dependable
• This role requires consistency and accountability, not just availability
• If you need constant direction, this won't be a fit
• If you like owning outcomes and being trusted, you'll thrive
• Bachelor's degree preferred in Business, Communications, or a related field
• Equivalent practical experience will also be considered