Grant Compliance Senior Associate

Grant Execution Senior Associate

The Grant Execution Senior Associate is responsible for supporting the full lifecycle of federally funded grant programs, including administration, compliance oversight, financial monitoring, and closeout activities. The role focuses primarily on FEMA Public Assistance and disaster recovery programs, ensuring adherence to federal regulations, accurate financial reporting, and effective support to clients and subrecipients throughout the grant process.

Job Duties:

Provides technical and administrative assistance to programmatic areas to support effective grant implementation and compliance

Implements grant activities in line with approved plans and compliance standards

Monitors and analyzes changes in federal, state, and local policies and regulations; assesses potential impacts to grant programs; and supports preparation of briefings or recommendations to leadership

Prepares, tracks, and submits grant-related documentation, including FEMA Requests for Public Assistance, grant applications, Requests for Reimbursement (RFRs), awards and subaward agreements, required financial and performance reports, milestones, deliverables, and closeout documentation

Supports the coordination of responses to Requests for Information (RFIs) issued by Federal Awarding Agencies and state agencies, ensuring timely, accurate, and compliant submissions

Maintains and organizes recordkeeping practices that support eligible activities and costs in accordance with federal regulations and program requirements

Assists in coordinating efforts among grant management teams and other external teams to verify, validate, and reconcile documentation across grant management and financial systems to ensure consistency, accuracy, and regulatory compliance

Reviews and assesses internal policies and procedures related to grant administration, compliance, and financial management

Assists in the preparation for supporting monitoring activities, site visits, and audits conducted by Federal Awarding Agencies or state agencies, including the development of corrective action responses as needed

Collaborates with grant management teams to identify, escalate, and resolve grant management or compliance issues

Gathers and prepares documentation to support grant closeout readiness, identifies deficiencies in procedures, and implements corrective actions to ensure timely and compliant closeout

Other duties as required

Supervisory Responsibilities:

No direct supervisory responsibilities

Provides task-level guidance to Grant Execution Associates, support resources, or contractors

Qualifications, Knowledge, Skills and Abilities:

Education:

Bachelor's degree in Business Administration, Finance, Accounting, Public Administration, Project Management, Communications, or Public Relations, required

Experience:

Three (3) years of experience managing FEMA Grants (Public Assistance, Section 428 Alternative Procedures, 404 Hazard Mitigation and/or 406 Mitigation), preferred

Experience supporting grant management, program management, or grant compliance tasks for federal funding, preferred

Experience with multi-source programs, preferred

Language:

Fully bilingual in English and Spanish, required

Certifications/Licensure:

N/A

Software:

DRS (Disaster Recovery Solution) platform knowledge, required

Grants Portal (FEMA) platform knowledge, preferred

Basic knowledge of MS Office Applications (Word, PowerPoint, Outlook, Excel), preferred

Other Knowledge, Skills, & Abilities:

Knowledge of 2 CFR 200 and Stafford Act compliance and program implementation under such regulations

Strong organizational and multitasking skills

Ability to create and maintain communication channels with stakeholders, clients, and external teams

Superior attention to detail and ability to meet tight deadlines

Strong analytical and problem-solving skills

High level of integrity and discretion

Ability to work effectively with minimal supervision

Ability to communicate complex information clearly to diverse audiences

Ability to travel as required by client/business needs

Learns quickly and adapts to new technologies

Possesses excellent communication and written skills

Self-starts and works well in a team environment