Administrative Assistant

Mentor Technical GroupMentor Technical Group (MTG) provides a comprehensive portfolio of technical support and solutions for the FDA-regulated industry. As a world leader in life science engineering and technical solutions, MTG has the knowledge and experience to ensure compliance with pharmaceutical, biotechnology, and medical device safety and efficacy guidelines. With offices in Caguas, PR, Boston, MA & San Francisco, CA and we serve life sciences clients in six global markets: United States, Puerto Rico, Dominican Republic, Mexico, Germany, Canada, and South America.Key ResponsibilitiesCoordinate and facilitate meeting scheduling, logistics, and setup.Attend meetings, take detailed notes, and distribute meeting minutes to stakeholders.Assist with network approvals and administrative processes.Plan and coordinate events, including: Internal team-building events (quarterly)Additional meetings/events as neededServe as a Concur delegate to: Arrange travelSubmit travel authorization formsProcess expense reportsProvide onboarding support for new hires: Maintain onboarding checklists and materialsOrder equipment and supplies for new employeesCommunicate first-day expectations (parking, logistics, etc.)Escort new hires for badge access, laptops, and site orientationEnsure required training is scheduled and reflected in Learning PlansMaintain and manage office supply inventory and storageOrder office supplies, equipment, and team-related materialsSupport procurement activities through Ariba (ordering goods and services)Provide general administrative support and perform additional duties as assignedQualifications & RequirementsStrong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)Excellent communication and interpersonal skillsStrong organizational skills with attention to detailAbility to manage multiple tasks and priorities efficientlyAdditional Preferred QualificationsMinimum 2+ years of experience in an administrative support roleExperience with Concur (travel and expense management)Experience with Ariba (procurement systems)Experience coordinating events and team activitiesMentor Technical Group es un empleador que ofrece igualdad de oportunidades y todos los solicitantes calificados recibirán consideración para el empleo sin importar raza, color, religión, sexo, orientación sexual, identidad de género, información genética, origen nacional, estado de veterano protegido, estado de discapacidad o cualquier otro grupo protegido por ley.Mentor Technical Group is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, genetic information, national origin, protected veteran status, disability status, or any other characteristic protected by law.