Remote Staff Accountant

Job description

Reset Tech is looking for a Staff Accountant to bring our accounting function in-house for the first time. Rather than stepping into an established system, you will be the one selecting the accounting software we use and designing the processes, standards, and controls that our 501(c)(3) and 501(c)(4) entities will run on for years to come. Working closely with our Head of Finance and Operations and Chief Operating Officer, you will own the day-to-day accounting operations, drive month- and year-end close, and ensure our books are accurate, audit-ready, and built to scale.

This is not a role for someone looking to maintain the status quo. It is a builder role for a mid-level accountant who asks good questions, takes initiative, and finds genuine satisfaction in bringing order and rigour to complexity. If you thrive on variety, care deeply about getting the details right, and want your work to have a lasting organisational impact, this may be the role for you.

The role is 100% FTE. It is fully remote, with the option to work from our centrally-located DC office.

Position responsibilities

• Select and build out our accounting infrastructure.

• Lead the migration of bookkeeping records from an external provider to an in-house system, encompassing data migration, process mapping, internal controls implementation and user training.

• Maintain accurate general ledger activity for 501(c)(3) and 501(c)(4) entities (journal entries, reconciliations, allocations, depreciation schedule)

• Conduct monthly and year-end close: accruals, prepaid/deferral schedules, balance sheet reconciliations, variance support

• Manage and process accounts payable and employee reimbursements; ensure proper coding to entity, program, and function

• Manage accounts receivable and cash receipts (donations, sponsorships, membership revenue, invoices)

• Track and reconcile restricted and unrestricted funds (as applicable), including grant budgets and reporting support

• Implement intercompany / inter-entity allocations (shared costs, payroll allocations, vendor splits) and maintain documentation

• Prepare schedules and documentation for annual audit/review

• Prepare various compliance and transparency documentation including Form 990, 5500, BRA-25, 1042-S (in coordination with external tax preparers where relevant)

• Assist with functional expense reporting (Program, Management & General, Fundraising) and documentation

• Support payroll accounting (posting payroll entries, benefits, taxes) and related reconciliations

• Maintain strong internal controls and improve accounting workflows (policies, approvals, documentation)

Your profile

• Accounting experience; nonprofit experience preferred

• Experience with bookkeeping and spend management systems (e.g., Sage Intacct, NetSuite, QuickBooks, Bill.com, Expensify)

• Working knowledge of US GAAP; familiarity with nonprofit accounting is a plus

• Familiarity with ASC 958 (not-for-profit entities) and fund accounting concepts is a plus

• Experience with grant tracking, donor restrictions, and/or cost allocation methodologies is a plus

• Exposure to Form 990 preparation support and audit readiness is a plus

• Experience working in environments with multiple entities and intercompany accounting

• High attention to detail, strong judgment, and discretion.

• Clear written and verbal communication; ability to collaborate across teams

Why us?

Join a mission-driven, international team with a collaborative culture, and make a tangible impact at the intersection of democracy, media, and technology.

Compensation: Competitive internationally, benchmarked to US, UK, German and Australian standards.

Benefits:

• Private medical, vision, dental and life insurance schemes.

• 401K - 8% of base salary

• 30 days annual leave + state and federal public holidays.

• Wellness, recovery, and compassionate leave, in addition to medical leave.

• Professional development budget + 5 annual study leave days.

• Flexible, remote-first working arrangements.

Timeline and Contact

Applications will be reviewed on a rolling basis.

We are committed to fostering an inclusive and accessible work environment. If you require any accommodations during the application or interview process, or to perform the essential functions of the role, please email us at hello@reset.tech with the subject line "Accommodation Needed." We will work with you to ensure reasonable accommodations are made to support your needs.

We'd still love to hear from you even if you do not meet all the requirements. Research shows that some candidates, particularly women and people from underrepresented groups, hold back from applying unless they tick every box, while others will apply having met just a few. If this role excites you and you bring relevant skills or experience, please apply. You might be exactly the right fit.

While we encourage the use of AI tools, we want to hear your voice in your application. Use AI as a tool to support your process, but please don't let it do the whole thing for you. We're hiring a person, not a prompt.

About us

Reset Tech is a public policy organisation dedicated to tackling digital threats to society. We advocate for greater safeguards for our rights and security online. Our highly experienced team of researchers, policy experts, and technical and operational specialists work across Europe, Canada and United States.