Administrative Assistant

Provide high-level administrative support to executives by managing schedules, preparing reports, coordinating meetings, and handling communication efficiently. This role requires discretion, attention to detail, and the ability to manage multiple priorities.

• Draft and prepare correspondence, reports, memos, and other documents using Microsoft Office tools.

• Manage calendars, schedule meetings, and coordinate conference calls.

• Handle phone calls, emails, and visitors; route communication appropriately.

• Organize meetings, prepare agendas, take minutes, and distribute them.

• Maintain filing systems and manage internal records and databases.

• Conduct research and compile data for presentations and executive reports.

• Assist with basic bookkeeping and financial tracking.

• Coordinate office services, including supplies, housekeeping, and vendor relations.

• Process payroll information and support HR functions when needed.

• Support social media management and use of Google Apps and QuickBooks (preferred).

This position is completely on-site at 40 PR-165, Suite 301, Guaynabo, 00966. This position will work shifts from 8:00 a.m. to 5:00 p.m., Monday through Friday. The candidate preferably resides within 45 to 60 minutes of the work location during peak traffic hours.

Education:

• Bachelor’s degree in Office Management, Business Administration, or a related field.

Experience:

• Minimum of 2 years in an administrative support role.

Language:

• Fluent in both Spanish and English (oral, written, and reading comprehension).

Technical Skills:

• Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook).

• Strong knowledge of administrative procedures and office management systems.

• Experience with QuickBooks, Google Apps, and social media tools (preferred).

Soft Skills:

• Excellent written and verbal communication.

• High ethical standards, self-motivated, and able to work independently.

• Attention to detail, strong organizational skills, and problem-solving ability.

• Service-oriented and professional demeanor.

Other Requirements:

• Must be legally authorized to work in Puerto Rico.

• Ability to use standard office equipment (computer, printer, etc.).