Accounting Clerk

Accounting Clerk

The Accounting Clerk is responsible for ensuring the key functions of payroll processing, cash handling, and accounts receivable processing and collections are completed in a timely and accurate manner.

Responsibilities

• Utilize and maintain the time and attendance system and process daily, weekly, bi-weekly, semi-monthly, and monthly payroll and related information to include payroll hours, verifying payroll information, recording miscellaneous earnings / deductions, etc.
• Review and ensure accuracy and appropriateness of all payroll input and output.
• Monitor, prepare, and communicate financial reports in accordance with Highgate Hotels's required due dates.
• Retrieve and process all deposits in accordance with hotel standards.
• Maintain an adequate supply of cash / change and provide cash / change to all departments as needed.
• Prepare Cash Over / Short reports on a daily, monthly, and yearly basis.
• Issue and redeem cashier banks as needed by the departments with the approval of the Accounting Manager.
• Audit cashier banks as required by hotel standards. Maintain all documentation.
• Process "due backs" on a timely basis.
• Maintain all cashier contracts.
• Process petty cash receipts and reimbursements on a regular basis and inform management of any deviation to policy.
• Assist the sales effort in establishing customer credit in accordance with Highgate Hotels's policies.
• Assist in the credit process of application processing, reference checks, credit limitation, direct billing list, deposit requirements, and all other credit-related activities.
• Provide customers with accurate and timely invoices, statements, and schedules.
• Respond to customer inquiries in a timely fashion and communicate all issues and / or disputes to the appropriate supervisor(s).
• Maintain an efficient collection process to include an organized filing and tracing system, issuing letters, monitoring returned checks and charge backs, performing collection calls and preparing bad debt write-offs.
• Monitor guest ledger, advance deposit ledger and any other related ledgers to ensure proper internal control.
• Keep management aware of any unusual operation or financial occurrences and / or significant deviations from policies and procedures.
• Ensure overall guest satisfaction.

Qualifications