Executive Administrative Assistant- Executive Office

Job Description

Job Description

About Us

Para la Naturaleza is a leading nonprofit environmental conservation organization based in Puerto Rico. We are dedicated to preserving Puerto Rico's natural resources through impactful initiatives, advocacy, and community engagement. We are currently seeking a highly motivated and detail-oriented Executive Administrative Assistant to support our President. This is a key role within the organization, providing high-level administrative support to ensure the smooth and effective execution of executive responsibilities.

Position Summary

The Executive Administrative Assistant will manage the President’s calendar, coordinate travel and meetings, prepare documents, track projects, and handle sensitive communications. The ideal candidate is exceptionally organized, professional, and discreet, with strong interpersonal and communication skills. This role also oversees the Special Visits and Courier Assistant.

Key Responsibilities

Provide comprehensive administrative support to the President

Manage and coordinate executive calendars and travel arrangements

Schedule and organize internal and external meetings and events

Prepare agendas, take meeting minutes, and draft communications and reports

Monitor and track special projects and deadlines

Supervise administrative support staff

Maintain confidentiality and exercise sound judgment in handling sensitive information

Contribute to the overall efficiency of the Executive Office

Collaborate across departments to support organizational initiatives

Assist in field operations as needed, including work in open or mountainous areas

Qualifications

Bachelor’s degree in Business Administration, Communications, Humanities, or a related field from an accredited college or university

3–4 years of experience in a similar executive administrative role

At least 1 year of supervision experience

Proven experience managing executive-level calendars and logistics

Skilled in meeting coordination, materials preparation, and minute-taking

Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint), Outlook, internet research tools, and preferably Mac OS

Fully bilingual : Fluent in English and Spanish (spoken and written)

Excellent interpersonal, communication, negotiation, and conflict-resolution skills

Ability to handle confidential information with discretion

Flexible schedule, including availability to work evenings, weekends, holidays, and to travel within and outside Puerto Rico as needed

Valid Puerto Rico driver’s license

Important : Only online, complete applications submitted through the following link will be considered :

https : / / workforcenow.adp.com / mascsr / default / mdf / recruitment / recruitment.html?cid=aac7e6cd -faaf-42f1-8e9b-eba73f553127& ccId=19000101_000001 &jobId=577758&source=CC2&lang=en_US

If you need any assistance, please contact us via the following email : recursoshumanos@paralanaturaleza.org

We are an Equal Opportunity Employer