Administrative Assistant

Description

We value individuals with a competitive spirit and a relentless drive to succeed in the highest echelons of the industry. Our ideal candidate and teammate thrive in a fast-paced environment, consistently seeking opportunities to outperform competitors and achieve top-tier results, while never hesitating to ask for help when needed.

At IPS, we compete in the Major leagues, where innovation, curiosity, and adaptability are crucial to our sales approach. We seek teammates who combine strong technical acumen with a deep understanding of our customers, disciplined execution, and strategic thinking. Time management, effective communication, and a 'buyer first' mindset are essential. We encourage our team members to continuously seek knowledge, ask probing questions, and challenge conventional thinking to uncover innovative solutions that set us apart from the competition.

Responsibilities and Expectations :

Integrated Power Services (IPS) is seeking a dedicated Administrative Assistant to join our team. The Administrative Assistant position will primarily be responsible for processing, running payments, and handling vendor maintenance.  The ideal candidate will understand accounting entries associated with invoices, purchase orders, receipts, and payment transactions. The candidate would also have good organizational and communication skill

• Daily post of customer payments by ACH’s, Wire Transfers, Checks and Credit Cards.
• Follow ups to PO, s received without invoices
• Follow up on POs with discrepancies with vendor invoices
• Response to emails and calls from vendors
• In charge of personnel's physical files
• Certification of employment for non-exempt employees
• Quarterly Returns of Disability and Chauffeur’s Insurance
• Back up of processing weekly payrolls when needed (when the person who processes payroll is absent)
• Record and post payroll entries

Qualification and Competencies :

You’ll thrive at IPS if you…

Who We Are :

When you join IPS, you're joining a team that's revolutionizing equipment and process reliability across diverse sectors, from power generation to petrochemicals, and beyond. You'll learn from industry experts, grow alongside a talented workforce, and be part of a company that is built on the Shared Values of Safety, Integrity, Teamwork, Accountability, Customer Focus, and Entrepreneurial Spirit.

Benefits :

IPS is committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, or veteran status.

Any offer of employment is contingent upon the successful completion of a background and driving record investigation. As a federal contractor, our company is committed to maintaining a safe and drug-free workplace. Candidates for this position are required to complete a pre-employed drug screen successfully. The drug screening process will include testing for substances that may impair one's ability to perform the job safely and effectively.

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Special Accommodations : If you require assistance or accommodation while seeking employment with IPS, please contact us at careers@ips.us. Please note that this email is to be used for accommodation requests, not general employment inquiries.